E-Mail Employment Agreement
This contract letter email replaces all other communication forms as an exclusive statement of work between you and the company. A letter of job offers is an opportunity to welcome your new team member in a warmer and more personal way and to highlight the most important aspects of the employment contract. A letter of offer can also be used as a cover letter when a legal employment contract is deemed appropriate. If you send a PDF version of your job offer as an email attachment, write a short message for the text of the email. Explain to the candidate, in an enthusiastic and solemn tone, that he can find the attached letter of offer. Here is a template that you can customize for the text of your e-mail letter offer: Dear [candidate name and surname], Congratulations on your offer from [Company name]! We are pleased to offer you the [Job Title] position with an expected start date of [start date]. As has been said [on the phone, during your interview, etc.], you will find your detailed letter of offer attached. If you decide to accept this offer, sign, scan and email me your letter to [email address] until [decision deadline]. [If you are appendicing other documents that need to be read and signed, mention them here]. In the meantime, please feel free to contact me, either by email or by calling me directly to [your phone number] if you have any questions or concerns. We look forward to your participation and hope that you will join our team! Cordial greetings, [your name] [your professional title] [your email] [your phone number] Make the right impression right from the start with a professional and polite application offer. If no legal agreement has been reached, be sure to provide additional details about how your plans work.
Explain, for example: Whether you are employed or currently looking for a job (or both), you will send many job-related emails. These range from e-mail letters to thank-you messages, congratulatory notes, acceptance and rejection messages. The subject matter of your email cannot be advised to your candidate. It should be clear that you are offering them a job. Make sure your message contains all the important information: location details (workstation name, work time, department and manager), contract duration (if any) and salary details (including benefits). You may want to consider adding useful documents, such as company guidelines and compensation plan, or a copy of the terms of employment that your candidate must sign if they accept your offer.